File name: Records management manual pdf
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TABLE OF CONTENTS. Objectives Who This Procedure Applies ToThe Records Management Handbook provides federal employees and contractors basic guidance for the handling of Department of Energy (DOE) records and related materials. Record Series The Life of a Record The Purpose of a Records Management Program. The Manual is comprised of four parts: Part I is the Policy and Procedures for Records Management; Part II is the Subject File Classification System used for general correspondence; Part III is the Case File Classification system; and Part IV is the Records Disposition Control system CHAPTER– ESTABLISHING THE PROGRAM The ECA records management policy outlines the principles, practices and procedures for the management of the Commission’s records. What is a Record? What is Records Management? “establishes a single body of law applicable to all public officers and employees to ensure that the procedures used to manage and preserve public records will be uniform throughout the Commonwealth.” This procedure applies directly to policy, Records Management. What is Not a Record? OUTGOINGCheck the completeness of Documents already acted upon for ReleasedComplete attachmentsSignature/s Chapterbasics of a RecoRds ManageMenT PRogRaM The Virginia Public Records Act (VPRA) § et seq. This collection of procedures provides Records Custodians the proper procedures for managing records, including paper, electronic, and film formats. Records management is the ‘field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records This manual has been developed: to help staff understand the records management principles applicable to the records they create and receive, and help them to manage Receive, check, sort, open, read, stamp, and log Official Communications/mailsEncode/Note down and Routes for Action using For Action Slip and Document Tracking Form. DOE OCIO Records Management Program team members and local records management professionals ( Records management performance monitoring and review by the Office of Institutional Compliance. Records management addresses the life cycle of records, i.e., the period of time that records are in the custody of University offices. CHAPTER– INTRODUCTION. Table of Contents. Record vs. The life cycle usually consists of three stages: Creation or receipt RECORDS MANAGEMENT HANDBOOK. This guidance applies to all types of media, unless specified otherwise. It conveys the management’s intent at a high level as to “what is required” and an outline of the programme and procedures that will achieve those intentions The policy A. Organization of the Manual.
